School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
Hearings for Special Actions regarding Students: 4:00 p.m.
REGULAR MEETING - 7:00 p.m.

September 19, 2013 - Regular Meeting


Invocation
Pledge of Allegiance
Call to Order
1. Attendance

Consent Agenda
Superintendent

2. C-1 Minutes of Workshop on August 12, 2013, and Regular Meeting on August 15, 2013
Attachment: Aug 12 Workshop Minutes.pdf
Attachment: Aug 15 Regular Mtg Minutes.pdf

Deputy Superintendent

3. C-2 Proposed Allocation Changes for 2013-2014
Attachment: Allocation Summary -September 19, 2013.pdf

4. C-4 District Technology Plan July 2013 - June 2016
Attachment: 2013-16 DISTRICT TECH PLAN FINALIZED 090313.pdf

Human Resources

5. C-5 Personnel Consent Agenda
Attachment: Personnel Consent Agenda 9-19-13.pdf

6. C-6 Affiliation Agreement with National University
Attachment: National University Agreement 9-19-13.pdf

Instruction

7. C-7 Overnight Travel
Attachment: septemberboardbackup1.pdf

8. C-8 Student Travel
Attachment: September 2013 - Student Travel.pdf

9. C-9 Safety and Education Articulation Agreement between the School Board of Clay County and the Green Cove Springs Police Department
Attachment: GCSPD SEAA.pdf

10. C-10 Safety and Education Articulation Agreement between the School Board of Clay County and the Orange Park Police Department
Attachment: OPPD SEAA.pdf

11. C-11 Interagency Agreement for Cost Sharing Expenses between the School Board of Clay County and Clay Behavioral Health Center
Attachment: CBHC Cost Sharing.pdf

12. C-12 Out-of-State Travel for Donna Wethington and Kathy Schofield October 15-18, 2013
13. C-13 Partnership Agreement between the School Board of Clay County, Healthy Schools Foundation and the Clay County Health Department
Attachment: CCHD Vaccination Program.pdf

14. C-14 Renew Robin Vail, Ph.D. contract 2013-14.
Attachment: SEDNET Dr Vail 2013 2014.pdf

15. C-15 SEDNET out of state travel.
Business Affairs

16. C-16 Monthly Property Report - August, 2013 - Furniture/Equipment
Attachment: Furniture-Equipment Report-August, 13.pdf

17. C-17 Monthly Property Report - August, 2013 - AV Materials
Attachment: Audiovisual Report-August, 13.pdf

18. C-18 Monthly Property Report - August, 2013 - Software
Attachment: Software Report-August, 13.pdf

19. C-19 Monthly Property Report - August, 2013 - Vehicles
Attachment: Vehicles Report-August, 13.pdf

20. C-20 Deletion of Certain Items Report - September, 2013
Attachment: Deletion Report-September, 13.pdf
Attachment: Deletion Report (Attachment)-September, 13.pdf

21. C-21 Budget Amendments for the Month of June 2013
Attachment: AGENDA-impact stmt.pdf
Attachment: June Budget Amendments.pdf

22. C-22 Bid to Be Awarded September 2013
23. C-23 Warrants and Vouchers for August, 2013
Attachment: Warrants & Vouchers August, 2013.pdf

Support Services

24. C-24 Final Completion of Orange Park Elementary School Panelboard Replacement
Attachment: Final Completion OPE Panelboard Replacement.pdf

25. C-25 Final Completion of W. E. Cherry Elementary School Panelboard/Switchgear Replacement
Attachment: Final Completion WEC Panelboard.Switchgear Replacement.pdf

26. C-26 Final Completion of Clay High School Roof Replacement Building 8
Attachment: Final Completion CHS Roof Replacement Bldg. 8.pdf

27. C-27 Final Completion of Bannerman Learning Center Roof Replacement Buildings 1 & 2
Attachment: Final Completion BLC Roof Replacement Bldgs. 1 & 2.pdf

28. C-28 Final Completion of Keystone Heights High School Renovation Building 1
Attachment: Final Completion KHHS Renovation Bldg. 1.pdf

29. C-29 Additive Change Order #6 (Direct Purchasing) for Keystone Heights High School Renovation Building 1
Attachment: CO 6 KHHS Renovation Bldg. 1.pdf

30. C-30 Substantial Completion of Ridgeview High School Fire Alarm Replacement
Attachment: Sub Completion, RHS Fire Alarm Replacement.pdf

31. C-31 Final Completion of Orange Park High School Chiller Replacement Building 12
Attachment: Final Completion, OPH Chiller Replacement.pdf

32. C-32 Final Completion of Lake Asbury Elementary School HVAC Replacement Buildings 1, 2 & 3
Attachment: Final Completion, LAE HVAC Replacement.pdf

33. C-33 Final Completion of Tynes Elementary School Roof Replacement Building 1
Attachment: Final Completion, TES Roof Replacement.pdf

34. C-34 Final Completion of Green Cove Springs Junior High School Roof Replacement Buildings 1 & 3
Attachment: Final Completion, GCJ Roof Replacement.pdf

35. C-35 Substantial and Final Completion of Ridgeview High School Roof Replacement Building 1
Attachment: Sub Completion, RHS Roof Replacement.pdf
Attachment: Final Completion, RHS Roof Replacement.pdf

36. C-36 Substantial Completion of Ridgeview High School Cafeteria Expansion, Phase II
Attachment: Sub Completion, RHS Cafe Exp Ph II.pdf

37. C-37 Additive Change Order #7 for Ridgeview High School Cafeteria Expansion Phase II
Attachment: CO 7, RHS Cafe Exp Ph II.pdf

38. C-38 Additive Change Order #6 (Direct Purchasing) for Ridgeview High School Cafeteria Expansion Phase II
Attachment: CO 6, RHS Cafe Exp Ph II.pdf

39. C-39 Additive Change Order #3 (Direct Purchasing) for Green Cove Springs Junior High School Roof Replacement Buildings 1 & 3
Attachment: CO 3, GCJ Roof Replacement.pdf

40. C-40 Additive Change Order #4 for Orange Park High School Chiller Replacement, Building 12
Attachment: CO 4, OPH Chiller Replacement.pdf

41. C-41 Additive Change Order #3 (Direct Purchasing) for Orange Park High School Chiller Replacement Building 12
Attachment: CO 3, OPH Chiller Replacement.pdf

42. C-42 Additive Change Order #3 (Direct Purchasing) for Ridgeview High School Fire Alarm Replacement
Attachment: CO 3, RHS Fire Alarm.pdf

43. C-43 Additive Change Order #1 for Ridgeview High School Roof Replacement Building 1
Attachment: CO 1, RHS Roof Replacement.pdf

44. C-44 Pre-Qualification of Contractors
Attachment: Contractor List 9,19,13.pdf


Adoption of Consent Agenda
45. Adoption of Consent Agenda

Recognitions and Awards
46. DoDEA Educational Partnership Grant Award - Donna Wethington

Presenters
47. Art Enrichment Program of Clay County - Lori Butler

Scheduled Citizen Requests
48. Stacy Furlong - Clay Virtual student regarding honors classes

Discussion Agenda
Superintendent

49. D-1 Superintendent's Update
School Board Members

50. D-2 Public Hearing on amendments to School Board Policy 6GX-10-2.03, Human Resources - Position Availability (Item submitted by Mrs. Kerekes)
Attachment: 2.03 Position Availability (Kerekes) 9-19-13.pdf

Deputy Superintendent

51. C-3 Contract with Synovia Solutions for GPS Software (Item pulled by Mrs. Studdard)
Attachment: Proposal with Synovia Solutions.pdf

Human Resources

52. D-3 Human Resources Special Action A
Attachment: HR Special Action A 9 19 13.pdf (Confidential Item) 


53. D-4 Human Resources Special Action B
Attachment: HR Special Action B 9 19 13.pdf (Confidential Item) 


54. D-5 Human Resources Special Action C
Attachment: 9-19-13 HR Special Action C.pdf (Confidential Item) 


Instruction

55. D-6 Public Hearing to approve as advertised, 2013-2014 Student Progression Plan
Attachment: Student Progression Plan 2013-2014.pdf
Attachment: Student Progression Plan Summary of Changes.pdf

Business Affairs

56. D-7 Superintendent's Annual Financial Report for the FYE 6-30-2013
Attachment: AFR ESE 348.pdf

Support Services

57. D-8 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Middleburg Elementary School Renovation/Remodel Building 7

Presentations from the Audience
Superintendent's Requests
School Board's Requests
Attorney's Requests
Adjournment